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Automation Engine

Build automated workflows that move candidates through your hiring funnel

Set up triggers, define conditions, and take action — all without writing a line of code. Lighthouse automations run in the background 24/7, moving qualified candidates forward the moment they apply.

  • Trigger workflows based on any candidate event or score
  • Send personalized emails, assessments, and calendar invites automatically
  • Keep human oversight where it matters — automate everything else
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The problem

Manual hiring workflows waste time between every step

Even with great screening, the process falls apart between steps. You review a candidate, decide they're a fit, then copy-paste an email template, wait for a reply, check another tool for assessment results, manually coordinate calendars — every handoff adds days.

Manual workflows

  • Wait days before reviewing new applicants
  • Copy-paste email templates one candidate at a time
  • Check assessment tools manually to see who completed
  • Coordinate calendars across multiple people for every interview

What it costs you

  • 12–16 extra days of time-to-fill from manual handoffs
  • Top candidates accept other offers while waiting to hear back
  • Inconsistent process across different recruiters and roles
  • Your team spends time on process, not on evaluating talent
Key benefits

What you can automate

Every automation starts with a trigger and condition. Here's what Lighthouse can do when those are met — no code required.

Candidate emails

Automate candidate emails

Send personalized emails the moment a candidate applies, completes an assessment, or reaches a score threshold. Lighthouse fills in the candidate's name, role, and relevant context automatically from your templates.

  • Use your own email templates — Lighthouse personalizes them
  • Trigger on application, assessment completion, or score threshold
  • Automatic follow-up reminders if no response
Email template
Next steps for your application
Hi [Candidate Name],

Thanks for applying to [Role] at [Company]. Based on your experience in [Industry], we'd like to move you forward...
Send nowSchedule
Candidate summaries

Package candidate profiles for review

Bundle a candidate's scores, resume highlights, and evidence into a shareable summary. Send it to hiring managers, clients, or external stakeholders — one click, no copy-paste.

  • One-click summary with scores, skills, and evidence
  • Email to anyone — internal team or external stakeholders
  • No manual copy-paste or screenshotting
AR
Alex Rivera
Ops Manager candidate
8.4
Video interviewWatch ↗
IndustriesLogistics, Manufacturing, Retail
SkillsForklift certified, Inventory mgmt, Team lead
AttributesLoyal — 5+ years at last two roles
Stage management

Advance candidates when criteria is met

Move candidates through your hiring stages automatically. Score ≥ 8? Advance to interview stage. Assessment complete? Route to the next step.

  • Auto-advance candidates based on score thresholds
  • Route to different stages based on assessment results
  • Fall back to human review when criteria aren't met
Candidate pipeline
Applied Auto-advanced
Phone Screen Auto-advanced
3 Interview pending
4 Offer pending
Stage auto-advanced when score ≥ 8
Interview scheduling

Schedule interviews

Trigger calendar invites automatically when a candidate passes your threshold. Book directly into a team member's calendar — no back-and-forth emails to find a time.

  • Book directly into any team member's calendar
  • Include candidate context and role details in the invite
  • Syncs with Google Calendar, Outlook, and more
Calendar invite
Interview — Ops Manager role
Tuesday, July 22 · 10:00–10:30 AM
With: Sarah Chen (Hiring Manager)
Booked automaticallyAdd note
API & webhooks

Send data via API

Connect Lighthouse to any external system. Send candidate data to your ATS, notify Slack, update your HRIS, or call any webhook — automations trigger HTTP requests as part of any workflow.

  • Send structured candidate data to any REST API
  • Notify Slack, Teams, or email when conditions are met
  • Update candidate records in your ATS or HRIS automatically
POST /api/candidates/advance
{
"candidate_id": "AR-2947",
"stage": "interview",
"score": 8.4,
"trigger": "assessment_complete"
}
→ Update your ATS, HRIS, or any system
How it works

Trigger. Condition. Action.

Every automation follows the same simple pattern. You set what kicks it off, what needs to be true, and what happens next. Once it's live, Lighthouse runs it automatically — 24/7, for every candidate.

01

Set a trigger — what starts the workflow

Choose the event that kicks off your automation. Lighthouse watches for it and fires the moment it happens.

  • Candidate applies to a role
  • A scorecard run completes
  • A candidate reaches a specific stage
  • An assessment result comes back
  • A candidate hasn't been contacted in X days
Why it matters: Triggers run instantly — not on a schedule. The moment a candidate applies and their resume is parsed, your automation fires. No waiting, no batch processing, no delay.
02

Define conditions — what needs to be true

Add one or more conditions that must be met before the action runs. This is where you decide who moves forward and who waits for human review.

  • Score is ≥ a threshold (e.g. 8 or higher)
  • Candidate has a specific skill, certification, or flag
  • Assessment result meets your cutoff
  • Candidate is in a specific location or has relevant industry experience
  • Combine multiple conditions — all must be true, or any can be true
Why it matters: Conditions are where your team's judgment lives. You decide the criteria. Lighthouse checks them instantly and routes candidates accordingly — no one falls through the cracks.
03

Take action — what happens when conditions are met

Choose what Lighthouse does. Send emails, move stages, trigger assessments, notify your team, or call external APIs.

  • Send a personalized email from your template library
  • Trigger a behavioral or cognitive assessment
  • Update candidate stage in your ATS automatically
  • Book directly into a team member's calendar
  • Notify a hiring manager via email or Slack
  • Send an HTTP request to any external system's API
Why it matters: This is where you save 12–16 days. Instead of a recruiter checking tools, copy-pasting emails, and coordinating calendars, Lighthouse handles every step — the moment conditions are met.
Built for consistency

Take something highly manual, turn it into something consistent

Lighthouse automations run the same way every time — for every candidate, every role, every location. Your process stops depending on who's working that day.

Template library
Build once, reuse across roles. Email templates, assessment triggers, and stage updates — all saved and shareable across your team.
Human-in-the-loop
Set automations to run fully or pause for human approval at any step. You decide where oversight matters — the rest runs automatically.
Multi-step workflows
Chain automations together. One workflow can trigger another — send an assessment, then wait for results, then route based on the score.
API & webhook actions
Send data to any external system. Update your ATS, notify Slack, call a webhook — Lighthouse integrates with your existing stack.
5 min That's how fast a qualified candidate can go from applying to receiving an interview invite — when your automations are set up. No human touched the process.
FAQ

Frequently asked questions

The Automation Engine lets you build workflows that trigger on candidate events — like applying, completing an assessment, or reaching a score threshold. Each workflow has a trigger, conditions, and actions. Once set up, it runs automatically 24/7 without manual intervention.
No. Automations handle the manual work — sending emails, moving stages, triggering assessments. You decide the conditions and where human oversight is needed. You can set any workflow to pause for approval before taking action.
Lighthouse comes with a template library of common workflows — candidate applied, assessment complete, re-engagement follow-ups. You can use them as-is or customize the conditions and actions for your process.
Yes. Lighthouse can update candidate stages, sync data, and trigger actions in your ATS automatically. We integrate with Greenhouse, Workday, Lever, BambooHR, and other major platforms.
Yes. Lighthouse supports HTTP requests and webhooks — you can send candidate data to Slack, your HRIS, assessment platforms, or any system with an API. Automations can trigger external actions as part of any workflow.
Every automation run is logged with a full audit trail. You can see exactly which workflows fired, what conditions were checked, and what actions were taken — per candidate, per role, across your entire account.
Get started

Let your team focus on evaluating talent, not managing process.

Set up your first automation workflow in minutes. Lighthouse handles the manual steps — sending emails, moving stages, triggering assessments — while your team focuses on the decisions that matter.

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